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Email Encryption

Email Encryption

Email encryption may be a new idea to you, but companies with highly sensitive information, like law firms and medical practices, may have a serious need to protect their email correspondence. Now, with ECMSI's Email Encryption tools, this process gets streamlined, simplified and secured, all for a low per-user cost!

Why Encrypt Email?

With an increase in regulatory pressures, identity theft and highly publicized security breaches in the media, companies that do not encrypt emails containing sensitive information are at risk of regulatory fines, lawsuits, negative PR, and a loss of company intellectual property. Email encryption is, therefore, an important piece of the security puzzle; it protects your company, your customers and business partners.

Policy-Based Encryption

The email encryption service offers the ability for a company to encrypt outbound emails based on content, sender, and recipient. The full content scanning of messages and attachments enables companies to comply with industry regulations with the help of pre- defined lexicons that automatically encrypt, reroute or block email messages containing financial (GLBA), healthcare (HIPAA), PHI, PII, and profanity content. A company's sender can also trigger an email to be encrypted, as well as encrypting all emails destined for specific recipient email domains and email addresses. These pre-defined lexicons will help your customers comply with each State Data Breach Notification Laws.

Features for senders include:

  • Centralized, policy-based email encryption for regulatory compliance
  • Automatic retrieval and distribution of public encryption keys, enabling transparent email encryption between all encryption customers
  • Automated content scanning of messages and attachments, providing transparent encryption for senders
  • Ability to encrypt, reroute or block emails based on company policy
  • “Push” recipient delivery method: sending an encrypted email directly to a recipient's inbox enables secure read, reply and forward capability

The secure message portal for recipients includes:

  • “Pull” recipient delivery method, including custom branding based on your company’s needs
  • Hosted and maintained in SysTrust-certified and SAS-70 type II accredited data centers
  • Encrypted read, reply and save capabilities for recipients
  • Secured compose capability for your business partners, customers, members, patients and others
  • Unique support for smartphones and tablets

Force Phrase Keyword

The user simply adds a predetermined encryption phrase to the subject of the email. For example, any messages with “Secure” in the subject line will be encrypted.

Encryption Policy Tripping

Administrators can configure encryption policies to automatically detect the presence of personally identifiable information such as social security numbers. When such information is detected in the body of an email message, that message will be encrypted.

Mark as Confidential

And finally, Outlook users can simply mark a message as confidential in the Options > More Options menu of any email message.

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